A hiring process has ended and the organization wants explicit permission for future relevant contact.
The useful bits
- Specific future contact purpose
- Applicable preference process
- The reply should make the person’s contact preference explicit and direct it to the proper process.
Before you write
Use this example when a hiring process has ended and the organization wants explicit permission for future relevant contact. Gather the details below so the recipient can act without asking you to reconstruct the situation.
- Specific future contact purpose
- Applicable preference process
- Authorized recruiting contact
An email you can adapt
The subject “May we contact you about future [role type] opportunities?” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.
Subject: May we contact you about future [role type] opportunities? Hi [name], Although this process has now ended, we would like to ask whether you would welcome contact about future [type] opportunities. This is optional and does not affect the outcome already communicated. If you are interested, please use [approved preference route] or tell [contact] how you would like to proceed. We will explain the relevant information-handling details there. If you do not respond, we will not treat that as agreement. Best, [sender]
Check the boundary
Use your approved consent and records process rather than inventing a retention promise in an informal email.
What a useful reply should settle
The reply should make the person’s contact preference explicit and direct it to the proper process.
Honor a later change of preference through the same approved route and avoid unrelated outreach.
About this guide
Prepared with AI assistance for the BITTU Mail editorial library. Check important details against your original messages and current account settings. Product access depends on your role, plan and provisioning state. Provider interfaces and requirements can change.
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