You are about to forward a work resource but cannot tell whether the link is appropriate for the intended audience.
The useful bits
- Resource purpose
- Intended recipients
- The answer should define the approved audience and the actual access boundary.
Before you write
Use this example when you are about to forward a work resource but cannot tell whether the link is appropriate for the intended audience. Gather the details below so the recipient can act without asking you to reconstruct the situation.
- Resource purpose
- Intended recipients
- Current sharing owner
An email you can adapt
The subject “Sharing boundary for [resource]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.
Subject: Sharing boundary for [resource] Hi [name], Before forwarding the link to [resource], please confirm whether it is approved for [intended audience] and whether access is actually restricted to that group. I do not want to assume that a link is private simply because it is difficult to guess. If the current arrangement is broader than the content allows, please provide an approved alternative. I have not forwarded the link or changed its permissions. Best, [sender]
Check the boundary
Permission to view a resource is not automatically permission to redistribute it or alter its sharing settings.
What a useful reply should settle
The answer should define the approved audience and the actual access boundary.
Share only through the authorized route after checking that the intended recipients match the approved audience.
About this guide
Prepared with AI assistance for the BITTU Mail editorial library. Check important details against your original messages and current account settings. Product access depends on your role, plan and provisioning state. Provider interfaces and requirements can change.
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