Ask a Supplier to Confirm a Quote’s Currency and Total Term

Before you write

Use this example when a proposal uses an attractive periodic amount but leaves currency and full commitment unclear for approval. Gather the details below so the recipient can act without asking you to reconstruct the situation.

• Proposal reference
• Proposed term and units
• Full-total calculation owner

An email you can adapt

The subject “Currency and term check for proposal [reference]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.

Subject: Currency and term check for proposal [reference]

Hi [name],
Please confirm the currency and complete commitment for proposal [reference]. We need the full amount for [term and quantity], alongside the periodic rate and any stated additional charges. Please also distinguish introductory terms from later renewal terms where applicable. We have not approved the purchase. [Approver] will compare the checked totals on a consistent basis before deciding whether to proceed through the purchasing process.
Best, [sender]

Check the boundary

A monthly equivalent should not be presented as the whole charge when the actual commitment is paid upfront or spans a longer term.

What a useful reply should settle

The response should make currency, quantity, term and complete commitment independently understandable.

Compare the confirmed proposal with the eventual checkout or order document before authorizing payment.