Ask a Team to Confirm a Public Holiday Coverage Plan

Before you write

Use this example when a holiday affects availability across locations and the team needs actual coverage rather than assumptions based on one calendar. Gather the details below so the recipient can act without asking you to reconstruct the situation.

• Relevant locations and dates
• Essential duties
• Authorized coverage coordinator

An email you can adapt

The subject “Coverage check for [holiday period]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.

Subject: Coverage check for [holiday period]

Hello team,
Please confirm availability for [essential duty] during [dates and time zones]. Public-holiday arrangements differ across our locations, so we need a checked plan rather than assume the same schedule for everyone. [Coordinator] will compile named coverage and the escalation route. Please flag any gap by [deadline]. This request does not change approved leave or employment arrangements; those questions should follow the applicable manager process.
Best, [sender]

Check the boundary

Do not infer an individual’s working availability from a country label or a shared holiday calendar alone.

What a useful reply should settle

The replies should identify actual agreed coverage and any unresolved time period.

Publish the confirmed plan and make sure the escalation contact accepts the responsibility.