Request a Customer’s Approval for Bilingual Email Wording

Before you write

Use this example when a customer-facing message needs two languages and the responsible owner should verify that both versions say the same thing. Gather the details below so the recipient can act without asking you to reconstruct the situation.

• Original approved wording
• Intended language pair
• Competent reviewer and publication route

An email you can adapt

The subject “Bilingual wording review for [message]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.

Subject: Bilingual wording review for [message]

Hi [name],
Please review the [language one] and [language two] versions of [message] before we send them to [audience]. We need both to express the approved scope, dates and conditions consistently. [Competent reviewer] should check the translation, especially [important term]. We have not treated a fluent draft as verified. Please identify any difference in meaning and confirm the final versions through the usual approval process.
Best, [sender]

Check the boundary

Do not rely on surface fluency or automated confidence as proof that consequential wording is equivalent across languages.

What a useful reply should settle

The response should approve matching meanings or identify specific corrections for competent review.

Send only the approved pair and keep their version references together for later corrections.