Request a Starter’s Pronunciation or Preferred Introduction

Before you write

Use this example when a colleague is joining a group call and you want to introduce them accurately without making assumptions. Gather the details below so the recipient can act without asking you to reconstruct the situation.

• Scheduled introduction context
• Name as supplied by the colleague
• Private way to share a preference

An email you can adapt

The subject “How would you like to be introduced?” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.

Subject: How would you like to be introduced?

Hi [name],
I will introduce you at [meeting] on [date] and would like to get your name and role right. Is there a pronunciation guide or preferred introduction you would like me to use? A brief written note is enough, and sharing anything further is entirely optional. I currently have your role as [role]. Please correct that if needed, and I will use the version you approve.
Best, [sender]

Check the boundary

Do not infer a person’s preferred name, background or identity from an account address or directory entry.

What a useful reply should settle

The response should provide only the pronunciation or introduction details the colleague chooses to share.

Use the approved introduction and ask before recording or circulating a pronunciation clip more widely.