Request Permission to Run a Short Networking Introduction

Before you write

Use this example when you want to facilitate introductions at an event without collecting or publishing attendees’ details unnecessarily. Gather the details below so the recipient can act without asking you to reconstruct the situation.

• Proposed activity and duration
• Organizer approval
• Participant opt-in and contact boundary

An email you can adapt

The subject “Proposed introductions activity at [event]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.

Subject: Proposed introductions activity at [event]

Hi [name],
Would you approve a [duration] introductions activity during [event]? Participants would choose whether to join and share only the professional details they want others to receive. We would not distribute a new contact list or record the activity without separate permission. Please confirm whether the format fits the program and identify any venue or participation rule we should follow. We will not announce it until the organizer approves the plan.
Best, [sender]

Check the boundary

A friendly networking activity still needs voluntary participation and a clear boundary around contact information.

What a useful reply should settle

The reply should approve a specific format or identify changes needed before it can be offered.

Explain the approved opt-in arrangement to participants and avoid expanding the activity beyond that permission.