A deliverable has been demonstrated but the receiving team has not confirmed the agreed acceptance checks.
The useful bits
- Acceptance criteria reference
- Test evidence and known gaps
- The response should map acceptance or rejection to specific criteria and identify unresolved items.
Before you write
Use this example when a deliverable has been demonstrated but the receiving team has not confirmed the agreed acceptance checks. Gather the details below so the recipient can act without asking you to reconstruct the situation.
- Acceptance criteria reference
- Test evidence and known gaps
- Authorized receiving owner
An email you can adapt
The subject “Acceptance checks for [deliverable]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.
Subject: Acceptance checks for [deliverable] Hi [name], We have completed [deliverable] and recorded the available checks at [location]. Please review it against [acceptance criteria] and confirm which items you accept. The remaining known gap is [gap or none confirmed]. If a criterion is not met, please identify the item and evidence so we can agree the next action. Operational handover will follow the agreed acceptance process rather than this message alone. Best, [sender]
Check the boundary
A demonstration or download confirmation is different from formal acceptance under your project’s agreed process.
What a useful reply should settle
The response should map acceptance or rejection to specific criteria and identify unresolved items.
Record the accepted version and arrange ownership for each remaining issue before closing the handover.
About this guide
Prepared with AI assistance for the BITTU Mail editorial library. Check important details against your original messages and current account settings. Product access depends on your role, plan and provisioning state. Provider interfaces and requirements can change.
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