A quoted unit price may depend on a minimum quantity that is not clear in the commercial record.
The useful bits
- Quote reference
- Intended order quantity
- The reply should identify the quantity conditions and any revised complete proposal.
Before you write
Use this example when a quoted unit price may depend on a minimum quantity that is not clear in the commercial record. Gather the details below so the recipient can act without asking you to reconstruct the situation.
- Quote reference
- Intended order quantity
- Any stated minimum or pack size
An email you can adapt
The subject “Minimum-order check for quote [reference]” identifies the request. Replace each bracketed field with a checked detail and remove any sentence that does not describe your situation.
Subject: Minimum-order check for quote [reference] Hi [name], We are considering [quantity] of [item] under quote [reference]. Please confirm any minimum order quantity, pack multiple or other condition that applies to the quoted price. If our intended quantity changes the proposal, send the revised option separately and show the full commitment. We have not placed an order. [Approver] needs this information to compare the available choices without relying on an assumed unit price. Best, [sender]
Check the boundary
A displayed unit price does not establish that every quantity is available on the same terms.
What a useful reply should settle
The reply should identify the quantity conditions and any revised complete proposal.
Compare the approved order against the checked conditions before asking procurement to proceed.
About this guide
Prepared with AI assistance for the BITTU Mail editorial library. Check important details against your original messages and current account settings. Product access depends on your role, plan and provisioning state. Provider interfaces and requirements can change.
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